Visitor Management

With Google Map and Google Directions in the invitation email send, you can be sure that your visitors and guest will find your location, parking space, as well the room


When making a reservation the meeting organizer can invite internal as well external users to the meeting event. For the external user simply the email address is added to the field. This way you can pre-register their visitors in advance through a simple mouse click. This means the visitor will receive an automatic invitation. This also means the visitors details will appear in the list of visitors of the day at the reception.

Parking Space Management: If you also subscribe to Parking Management, you can book a parking space for your visitor by ticking a check box. The system will then look for a free space and mention the reference in the invitation e-mail and in the visitor form.

Visitor Management Dashboard: is updated automatically with the email address of the external attendee. People at the reception as well the meeting organizer have a list with all visitors of the day. They can search the list by any value (e.g. status: expected, check-in, checked-out). In one click, they can check in or check out visitors. The list is fed every time someone pre-registers a visitor by sending an email invitation.

When a meeting organizer pre-registers his/her visitor, an automatic invitation email is sent to the visitor with the details of the meeting and the Google map and the parking space reserved. Very professional and time-efficient.

See Visitor Connect

Visitor Invitation Email

Visitor List

Visitor Management Web Part


See the Short Video about the Visitor Management Feature of ROOM MANAGER
  • Visitor Connect

    Make a great first impression to any visitor of your office. Visitor Connect is an separate module of ROOM MANAGER is a great way to welcome guests, allow them to check-in, and to notify employees and the organizer of any event that they are here to see. All of this is done from the beauty and […]