Car & Vehicle Management

book the free car, pick it up, check in and drive


Like a room a car is a category, a resource which can be used with the ROOM MANAGER ONLINE solution. With the solution you manage all your cars in different locations to eliminate conflicts and double bookings.

With the ROOM MANAGER Outlook Add In, resource scheduling software is extended to enable users to make car and even parking space reservations, at the same time as booking a meeting room or desk.

  • Reporting functionality for Car Manager
  • periodically, primarily on the usage and destination of vehicles.
  • Kilometers travelled each month and annually by vehicle
  • Utilization – kilometers travelled versus contracted & % of available business hours booked
  • Kilometers travelled by each project, formula applied to calculate cost generated in format can be added by custom formula easily
  • Usage by department
  • Usage by Car
  • Usage by Driver
  • Check In / Check Out (customization)
  • Service Interval Alerts and Warnings can be configured and set up for each car

Further Customization needed can be added easily with custom lists and Custom Workflows

  • Name of driver (can drop down list be populated directly from Active Directory?)
  • Department (defaults to department based on
  • Name of driver selected)
  • Date (auto fill to today)
  • Destination
  • Reason for trip
  • Odometer readings before and after
  • Time in and out
  • Finance account code (can a drop down list be generated from your legacy system XML Import and Export)

Car List

Car List All Pictures

Car Booking Form

Car Booked Calendar Week

Video: Car & Vehicle Management in ROOM MANAGER